Posts Tagged ‘grammar rules’
Join the movement against punctuation overuse and abuse. Here’s how.
Forget all those rules you learned at school. Take aim at the big ones that still matter.
Spellcheck can’t help if you confuse two words with similar sounds but different spellings. Here are the big ones to avoid.
People get so hung up on debating irrelevant rules such as serial commas that they forget the whole point of writing is to understand each other. My rant.
I was flattered when I received Dee’s guest post pitch. After all, this is not one of the big shot blogs with a queue of eager writers wanting to make a name for themselves.
But my antenna should been gone up at the mention of “free” in the subject line. The alarm bells should have sounded when her submission contained the words “peak” when she meant “pique” and “reign” instead of “rein.”

What should have stopped me dead in my tracks was her request that I re-insert a link I had omitted because it had nothing to do with the post. Ironically, Dee had ranted against superfluous links.
When I spotted the “reign” mistake again in a blog an expert tweeted I simply had to read, I figured maybe I was being too tough. However, I made sure these examples were included in the list of common sound-alike confusions I provide in the new edition of Write Like You Talk–Only Better.
From running another blog, for the Toronto chapter of IABC (International Association of Business Communicators), I know that newbie bloggers can be sensitive souls. I want to help them. And I don’t like to look like Mrs. Cardwell, my grade seven English teacher, who would stamp her kitten heels in frustration when we kept making the same mistakes over and over.
When I refused to add the meaningless link, Dee complained about not getting paid for the link after she’d spent all that time on the “free” post for me. At her request, I took it down.
I don’t feel bad because I’m against sleazy link-building practices. Solid links are tough to earn.
But from all those “$20-a-post” ads I see, I know that many McWriters are toiling for these content farms, whose mission is to hoodwink the search engine giants with misbegotten links.
Writers have long kick started their careers with low-priced prose to magazines and other prestigious publications. But the writing had to be good. One “peak” or “reign” and the editor would stop reading.
The payoff was being able to show prospects that the big shots had published you. Today you also earn a prized link.
Highly regarded newspapers such as the Globe and Mail have gone from paying peanuts to saw dust. But I still send them articles occasionally because their circulation is huge and includes the kind of people I want to impress. The last time I published there, I immediately received a call from an occasional client who is now sending a stream of quality work. I also vie to provide guest posts for blogs like Problogger and Ragan.com because they always deliver new subscribers and attention to me.
So Dee, here’s my my advice if you want to go from being a McWriter to a white table cloth writer like me: Hone your craft, by avoiding sound-alike confusions and other common mistakes. You can do this, and earn more, by getting a job with an organization where the boss knows how to write well. If you dare, write quality posts and articles for big shots.
Google and other search engine keep changing their algorithms to discourage the content farms. You’re not helping your career by slaving for them. Don’t blame me.
And thank you, Dee, for reminding me that nothing in life is free. Now if I can only cast off the spirit of Mrs. Cardwell. And why do I still remember her green suede shoes?
Thanks for the photo, Floyd Brown.
I was nervous when the top executive asked me to come into his office to talk to me about the message I’d written for his annual report. Although he was a new client, I’d felt comfortable interviewing him and confident I’d captured his engaging message and warm personality.
But as I walked into his office, my eyes locked on the page in front of him: lots of words crossed off with thick black marker, as if he were redacting state secrets. As I sat down, he passed the paper across the desk and looked me in the eye. “Barb,” he stated. “This is a ‘we’ business.”
On the ink-pocked page, he had covered up every instance of the word “I.” In the margin, in the same stubby marker, he had written “We!!!!!!!”
He thought the use of “I” was so ego-centric. The company, he insisted, was all about the customers, suppliers and employees. I understood the sentiment. From all the nice things I’d heard about him, I knew he was sincere.
Besides, I don’t usually argue with strong opinions from confident executives. Easy to change. And he was happy with everything else.
But as I drove back, I kept thinking about how he would have come across as more human to these customers, suppliers and employees if he had allowed me to ghost write as “I” to “you.”
I’ve had similar conversations with many clients over the years. Old-school word stylists don’t feel comfortable budging from the traditional editorial “we.” Often content is intended to be an objective report from a faceless organization.
But when people want to bond with other people, especially with anything that bears their signature, they need to communication as “I” to “you.”
In this morning’s Globe and Mail, in an interview about the psychological impact of pronoun use, James W. Pennebaker, author of The Secret Life of Pronouns, cited the example of Rick Guiliani. The former New York mayor had appeared cold and distant when he used “we” before his heart attack, but as human and caring after switching to “I.”
According to Pennebaker’s research, “we” is the voice of liars and politicians at war. He also found that people who use the same pronouns and other language preferences are more likely to be compatible. Hmmm. Another book to read and ponder.
Thanks, Dr. Pennebaker, or should I call him Jim? More support for my position, expanded on in Write Like You Talk–Only Better, that you need to write as “I” to “you” and with the same words and style as the person you want to connect with.
And more reasons why I should get more assertive with the next well-intentioned client who wants me to write as “we.”
What do you think?
People who rely on spell check too much often mix up words that sound the same but are spelled differently. If you want your readers to understand you and think you’re smart, you must avoid sound-alike traps.
Although there are way too many to list here, here are some of the common ones:
accept except
affect effect
alternate alternative
boarder border
cite site sight
complement compliment
chord cord cored
council counsel
coarse course
discreet discrete
elicit illicit
epic epoch
farther further
heard herd
insight incite
peak peek pique
pedal peddle
principal principle
storey story
than then
verses versus
If you want to stop embarrassing yourself and confusing your readers, write a list of words you have confused and tape it prominently in your work space. If you are the slightest bit confused about any of the words on this list, start with them.
When you have a smidgen of doubt, check that you’re using the correct word by highlighting it and clicking on spelling & grammar or research in Word or the equivalents on other word processing programs. It takes only a few seconds, much less time than we used to spend hauling the fat dictionary off the shelf and leafing through.
Once you’ve caught yourself a few times, using the correct one will become automatic. Then you can cross it off the list. As long as you haven’t had to add too many new ones, you will feel good.
Don’t get me started on sound-alike pronouns, as in its and it’s, which I dumped on here.
You may not be aware of these slip-ups. So when a sound-alike mix-up is pointed out to you, usually by a baby boomer and anal person, don’t be defensive. Thank them. Add the words to your list.
Do you have any to add to mine?
Thanks to Graham Ballantyne for the photo.













Then there was the issue of budget. If I were going to do a video, it would have to have the high production values of the ones I’ve worked on for corporate clients or marvelled at on YouTube. But I cannot afford a technical crew, let alone a stylist or editor.
Here goes: