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Posts Tagged ‘grammar rules’

Wednesday, February 1, 2012 @ 02:02 PM
posted by Barbsawyers

I keep hearing that you need to have video on your site, but then I see yet another schmuck reciting a clunky script into a web cam. Please, I grew up on television. I expect better. At least adjust the lighting, dress the set and rehearse.

I’d rather be reading, listening or depilating. Sure, some blow my mind. But most of the DIY videos of earnest people hyping their latest breakthrough just make me laugh. As do the Flash-y promos, full of exploding type and dizzying  effects, so overblown they look likes parodies of movie trailers.

But when I kept encountering places where I’m supposed to post a video to promote my book, I knew I had to go over to the dark and grainy side. I love a live audience and a microphone, but not a camera that can’t contain my energy. Even when I was younger and marginally hot, I made faces, swayed and fidgeted too much.

writing is easier than talking to a cameraThen there was the issue of budget. If I were going to do a video, it would have to have the high production values of the ones I’ve worked on for corporate clients or marvelled at on YouTube. But I cannot afford a technical crew, let alone a stylist or editor.

So I went with what I know. Good old PowerPoint, that I could convert to a video and post. Not the mind-numbing, text-filled slides of corporate presentations, not masterful like An Inconvenient Truth, but fun with photos that pull at heart strings and just enough words.

And of course music. I wanted the pictures and bits of text to do the talking, not me. But I needed a soundtrack to create mood and move along the story.

I had so much fun creating the presentation that I didn’t mind working evenings and weekends on it. That is, until I ran into technical problems transferring the audio from PowerPoint to video, which took weeks to solve. Mind you, every time I tried something  I had learned on Google, YouTube or a friend, I would also get better ideas for the slides.

When I would convert my presentation to a video for Windows Media Player, I would lose the music that I was convinced would hypnotize millions into buying the book. The trouble was that if I stuck with my musical PowerPoint, then Skydrive, Slideshare and other possible  hosts would not only strip away the music, but also the animations and transitions.

Finally, I discovered that I could add a soundtrack to a silent PowerPoint-based video with Movie Maker. So I did. My slick transitions disappeared, but by this point I knew compromises would have to made if I was going to have time for anything else. And to get the damn thing up.

Learn to Write Like You Talk Only Better in One Minute will not go viral. But it’s better than watching my eye lid twitch. It cost only time that was mostly enjoyed.

As a professional who communicates mostly through written words, I was inspired by the challenging of conveying ideas through images. As someone who hates the technical side, I was proud of myself for hanging in.

I’m not expecting a stampede of sales because of my hybrid PowerPoint-video that I refer to as my pideo. But at least now I can tell the cool kids I have video on my site.

Plus I have accepted that video is here to stay. I have signed up for lessons.  Now if only I can sit still.

Thanks for the photo, Smussyolay.

Thursday, December 22, 2011 @ 01:12 PM
posted by Barbsawyers

Join the movement against punctuation overuse and abuse. Here’s how.

Tuesday, December 20, 2011 @ 02:12 PM
posted by Barbsawyers

Forget all those rules you learned at school. Take aim at the big ones that still matter.

Friday, December 16, 2011 @ 02:12 PM
posted by Barbsawyers

Spellcheck can’t help if you confuse two words with similar sounds but different spellings. Here are the big ones to avoid.

Thursday, December 15, 2011 @ 02:12 PM
posted by Barbsawyers

People get so hung up on debating irrelevant rules such as serial commas that they forget the whole point of writing is to understand each other. My rant.

Monday, December 12, 2011 @ 04:12 PM
posted by Barbsawyers

If you’d like to learn the secret to pulling ideas out of your head and onto the page, read my book, Write Like You Talk–Only Better, now available on Amazon and here. Learn more or check out the first chapters. An e-version for Kindle and other digital readers will be available very soon.

A quick read at just over 100 pages, the book outlines how to start building community by thinking deeply about the person you most want to connect with, writing a concise and precise summary of what you want to say to them and picking the best structure to deliver your message.

Then comes the fun, writing like you talk, pretending you’re having a conversation with that special person. By going back to your first and favorite way to communicate, talking, writing becomes easy and social.

After that, you’ll learn how to tighten your content to respect busy readers and stay focused on what you want them to remember. You’ll check for the five common grammar flubs that still matter.

To reach the next level, you’ll learn to tell stories and apply other advanced techniques from music, movies and other media.

The learning can continue as you practice and keep improving with the worksheets and checklists. All for $20 or less, tax included.

The breath mint or candy cane
If you don’t need the book, you might want to consider giving it as a reading treat to colleagues whose rambling emails, cold reports or mistake-filled content make you crazy. It’s like passing around the mints instead offending someone you care about who’s unaware that their breath stinks.

In addition to making enough money to feed my two teenagers, I want to make the world a better place, where people understand each other and are better equipped to reach their potential through clear and compelling writing. That’s my Christmas wish.

Friday, October 14, 2011 @ 06:10 PM
posted by Barbsawyers

I was flattered when I received Dee’s guest post pitch. After all, this is not one of the big shot blogs with a queue of eager writers wanting to make a name for themselves.

But my antenna should been gone up at the mention of “free” in the subject line. The alarm bells should have sounded when her submission contained the words “peak” when she meant “pique” and “reign” instead of “rein.”

stop making the same writing mistakes

What should have stopped me dead in my tracks was her request that I re-insert a link I had omitted because it had nothing to do with the post. Ironically, Dee had ranted against superfluous links.

When I spotted the “reign” mistake again in a blog an expert tweeted I simply had to read, I figured maybe I was being too tough. However, I made sure these examples were included in the list of common sound-alike confusions I provide in the new edition of Write Like You Talk–Only Better.

From running another blog, for the Toronto chapter of IABC (International Association of Business Communicators), I know that newbie bloggers can be sensitive souls. I want to help them. And I don’t like to look like Mrs. Cardwell, my grade seven English teacher, who would stamp her kitten heels in frustration when we kept making the same mistakes over and over.

When I refused to add the meaningless link, Dee complained about not getting paid for the link after she’d spent all that time on the “free” post for me. At her request, I took it down.

I don’t feel bad because I’m against sleazy link-building practices. Solid links are tough to earn.

But from all those “$20-a-post” ads I see, I know that many McWriters are toiling for these content farms, whose mission is to hoodwink the search engine giants with misbegotten links.

Writers have long kick started their careers with low-priced prose to magazines and other prestigious publications. But the writing had to be good. One “peak” or “reign” and the editor would stop reading.

The payoff was being able to show prospects that the big shots had published you. Today you also earn a prized link.

Highly regarded newspapers such as the Globe and Mail have gone from paying peanuts to saw dust. But I still send them articles occasionally because their circulation is huge and includes the kind of people I want to impress. The last time I published there, I immediately received a call from an occasional client who is now sending a stream of quality work. I also vie to provide guest posts for blogs like Problogger and Ragan.com because they always deliver new subscribers and attention to me.

So Dee, here’s my my advice if you want to go from being a McWriter to a white table cloth writer like me: Hone your craft, by avoiding sound-alike confusions and other common mistakes. You can do this, and earn more, by getting a job with an organization where the boss knows how to write well. If you dare, write quality posts and articles for big shots.

Google and other search engine keep changing their algorithms to discourage the content farms. You’re not helping your career by slaving for them. Don’t blame me.

And thank you, Dee, for reminding me that nothing in life is free. Now if I can only cast off the spirit of Mrs. Cardwell. And why do I still remember her green suede shoes?

Thanks for the photo, Floyd Brown.

Friday, September 16, 2011 @ 04:09 PM
posted by Barbsawyers

I was nervous when the top executive asked me to come into his office to talk to me about the message I’d written for his annual report. Although he was a new client, I’d felt comfortable interviewing him and confident I’d captured his engaging message and warm personality.

But as I walked into his office, my eyes locked on the page in front of him: lots of words crossed off with thick black marker, as if he were redacting state secrets. As I sat down, he passed the paper across the desk and looked me in the eye. “Barb,” he stated. “This is a ‘we’ business.”

On the ink-pocked page,  he had covered up every instance of the word “I.” In the margin, in the same stubby marker, he had written “We!!!!!!!”

He thought the use of “I” was so ego-centric. The company, he insisted, was all about the customers, suppliers and employees. I understood the sentiment. From all the nice things I’d heard about him, I knew he was sincere.

Besides, I don’t usually argue with strong opinions from confident executives. Easy to change. And he was happy with everything else.

But as I drove back, I kept thinking about how he would have come across as more human to these customers, suppliers and employees if he had allowed me to ghost write as “I” to “you.”

I’ve had similar conversations with many clients over the years. Old-school word stylists don’t feel comfortable budging from the traditional editorial “we.”  Often content is intended to be an objective report from a faceless organization.

But when people want to bond with other people, especially with anything that bears their signature, they need to communication as “I” to “you.”

Write as I or We?In this morning’s Globe and Mail, in an interview about the psychological impact of pronoun use, James W. Pennebaker, author of The Secret Life of Pronouns, cited the example of Rick Guiliani. The former New York mayor had appeared cold and distant when he used “we” before his heart attack, but as human and caring after switching to “I.”

According to Pennebaker’s research, “we” is the voice of liars and politicians  at war. He also found that people who use the same pronouns and other language preferences are more likely to be compatible. Hmmm. Another book to read and ponder.

Thanks, Dr. Pennebaker, or should I call him Jim? More support for my position, expanded on in Write Like You Talk–Only Better, that you need to write as “I” to “you” and with the same words and style as the person you want to connect with.

And more reasons why I should get more assertive with the next well-intentioned client who wants me to write as “we.”

What do you think?

Thursday, September 1, 2011 @ 09:09 PM
posted by Barbsawyers

People who rely on spell check too much often mix up words that sound the same but are spelled differently. If you want your readers to understand you and think you’re smart, you must avoid  sound-alike traps.

don't look stupid with sound-alike confusionsAlthough there are way too many to list here, here are some of the common ones:

accept                                  except

affect                                   effect

alternate                              alternative

boarder                               border

cite                                      site                               sight

complement                        compliment

chord                                   cord                             cored

council                                 counsel

coarse                                 course

discreet                               discrete

elicit                                     illicit

epic                                      epoch

farther                                 further

heard                                  herd

insight                                 incite

peak                                    peek                 pique

pedal                                   peddle

principal                              principle

storey                                  story

than                                     then

verses                                 versus

If you want to stop embarrassing yourself and confusing your readers, write a list of words you have confused  and tape it prominently in your work space. If you are the slightest bit confused about any of the words on this list, start with them.

When you have a smidgen of doubt, check that you’re using the correct word by highlighting it and clicking on spelling & grammar or research in Word or the equivalents on other word processing programs. It takes only a few seconds, much less time than we used to spend hauling the fat dictionary off the shelf and leafing through.

Once you’ve caught yourself a few times, using the correct one will become automatic. Then you can cross it off the list. As long as you haven’t had to add too many new ones, you will feel good.

Don’t get me started on sound-alike pronouns, as in its and it’s, which I dumped on here.

You may not be aware of these slip-ups. So when a sound-alike mix-up is pointed out to you, usually by a baby boomer and anal person,  don’t be defensive. Thank them.  Add the words to your list.

Do you have any to add to mine?

Thanks to Graham Ballantyne for the photo.

Friday, August 19, 2011 @ 05:08 PM
posted by Barbsawyers
Don’t you hate it when you realize you don’t follow your own advice? Don’t you get frustrated when you figure out what looked good yesterday is actually crap?
That happened to me this week after I’d written  a story about myself, always the trickiest subject, guided by an earlier post on storyteling.
Then a friend sent me a  story she’d drafted about having her best bike  stolen, which she asked me edit. Like most people, she started her story with too much setting, or background.
I revised to start  the true tale with the conflict, realizing her bike had been stolen. I noted what a nightmare this would be for any cyclist, the readers her story was intended for.
Then I added details that would vilify the thief  and clarify the clues the heroes would follow to crack the case.
I was feeling pretty good about what I’d done, until I re-read my own story. I had not led with the conflict, I had not immediately set up readers to  identify with my feelings. I had  included details not needed to  further the plot, develop character or make my point.
Because I intend to use the story as the first chapter of the next edition of Write like  you talk–only better, I need to make the story less about me and more about my reader and why they should read the book, the point of my story. Back to the drawing board.
As a writer, you get used to that. Just don’t let me read any of those silly bloggers who insist you shouldn’t spend too much time on a post. They are idiots–or far more gifted than me or anyone good I know.
rewriting is messy but necessaryHere goes:

Have you ever looked in the mirror and said to yourself: “I can be more than this.”?

That happened to me when I turned 50. Sure, I had reached some of my life objectives, such as amazing kids, a nice house and loyal clients.

But there was more I wanted to do, more I wanted to become. And I only had 50 more years to do it.

It wasn’t about crossing exotic destinations off my bucket list. It was about seeing what I am uniquely capable of accomplishing.

I couldn’t use my kids as an excuse any more. Nor could I blame my stagnation on my parents’ low expectations, my ex-husband’s betrayal, my addictions, sloth, the economy, stupid people or anything else.

It was up to me.

I wanted to help people, but not by holding cold cloths on hot foreheads in refugee camps or mapping seating plans for charity galas.

No, I wanted to help all the poor people who were chained to their computers, cranking out emails, reports, dating profiles and other written communication. What’s more, I wanted to help all the people stuck reading this stuff.

It wasn’t their fault they went on too long, made embarrassing mistakes or were just plain boring.

Many had not been warned about how much of their day would be spent tapping on keyboards. They had not received the memo predicting that suits would be replaced by  business casual or formal style by conversational writing.

And some of the digital kids hadn’t been taught how planning and structure could sharpen their spontaneous chatting, texting and other writing.

My quest to fulfill my potential and help other people pulls together what I’ve learned in these past 50-plus years about writing, grammar, talking, socializing, performing and thinking.

It all started in grade three, the day I first drew lines under some words and brackets around others. I understood the mechanics of language intuitively, as if I possessed mysterious knowledge passed on from the ancestors.

This gave me a way to compete with my younger brother, the smartest kid in the school, county, possibly the country.  Like Brian –or Brain as we called him– I could get perfect scores in English grammar, and later in French and German.

I was also better than my brother at talking. Painfully shy, he would hide in the car when we visited friends. But me, I loved to be the center of attention, chattering incessantly, showing off my ballet twirls.

I also knew I was a better writer, though I saved my best for private diaries and fantasies. Back then, girls couldn’t look too smart.

At university, I stopped my foreign languages studies when I realized how tedious the labs were, long lonely hours answering boring questions and repeating phrases into an eight-track tape recorder.

Also in first year, a history prof loved my debut essay because I analyzed instead of just repeating the chronology. As my new major, however, I chose philosophy because it gave me more time for fun. And it taught me to think.

But I got tired of sliding into hot pants in order to earn a living as a cocktail waitress. I still loved writing. So I took a graduate degree in journalism.

After a brief stint as a reporter, with hours no better than working in bars, I ended up in corporate communication. I loved being at the center of the action, advising executives and politicians on what to say, and helping employees, customers and other people make sense of their rapidly changing world.

I also enjoyed fixing my colleagues’ writing. Just as I had no recollection of the periodic table of elements, most of them simply did not remember those grammar rules. They didn’t know how to use different structures for different goals. Worse still, they had been brainwashed by teachers, professors and bosses into believing reading and writing should be long, formal and never, ever social.

But well before Comment, Like and Follow, I knew that writing to persuade readers and listeners to respond in a certain way was ultimately a social activity. Preparing speeches and scripts confirmed the power of writing like you talk.  Why didn’t they get it?

Just when I thought I’d scream if I had to read one more flat, rambling memo along came the bloggers and other social media people. Many wrote like they talked. They call it a conversation. Finally I could combine my love of grammar, writing, talking, socializing and thinking. I had found my tribe.

My flame reignited, I wrote my book, first as posts on my blog and later as an ebook I sold on my site.

I gave presentations and taught some workshops based on my philosophy of combining the sociability of talking with the thinking of writing. I listened to what readers and other people had to say. I thought. I read. I rewrote the book.

So here I am, one step closer to fulfilling my potential.

I know that some of you are not following your dreams because you haven’t had the training, mentoring or experience to help you connect with people through the written word.

In a world where people communicate so much online, where they need to stand out to be heard, writing is a means to many ends. Connecting to other people this way can help you  look in the mirror and say “Wow!”

So thanks to the bicycle thief for leading me to three pieces of  advice for rewriting stories:
1. Lead with the conflict.
2. Identify immediately with your ideal reader.
3. Get rid of anything that doesn’t move your plot, develop your characters or make your point.
But will I still love it tomorrow?

Thanks to Chris Devers for the photo.